Renting a Commercial Moving Truck
If it is too expensive and out of your budget to hire commercial movers to transport your business’s furniture and mid-size items, it may be cheaper to rent a commercial moving truck from a company that offers this. Firstly, you’ll need to figure out the size of the truck required, and if applicable, how many moving trucks will be sufficient to transport your items to a new location (i.e. if you have a lot of things to move). For example, a 24-ft. moving truck would work if your office has approximately six to eight rooms.
If you’re planning on renting a commercial truck, be sure to ask for the terms & conditions, and purchase necessary insurance for each moving truck which will cover both the vehicle itself and your belongings in the case something were to happen. Go online and research- start by typing in, “commercial moving trucks Toronto” into a search engine to get a list of different moving truck rental companies in Toronto for price and service comparisons.
Start Your Moving Process Two Months Before the Lease Ends
As soon as you advise the landlord or property manager that you will not be renewing lease (or if your lease expires), start the packing process two months in advance. If you don’t have accessibility to free boxes, purchase small and large boxes from office supply stores. Clear out all furniture from the rooms in the office and move them to the front of the office after they have been packed. Try not to buy new office supplies and hardware as it’ll just be additional work for you and your staff when it comes to the actual moving date. Simply carry out your day-to-day business activities while prepping up your commercial space for the day when you are ready to move to your new location. Why not have a super sale to not just entice your customers, but to reduce your moving expenses so that there is less inventory to transport?
Assign Moving Tasks to Employees
To make a commercial move easier, you should delegate certain tasks to resources which you have available on hand- your employees. For example, you could have one employee contact all of your vendors and clients to advise them of your company’s new address and number, have another employee arrange to have the company’s mail switched over to the new address, and have other staff pack and box up items which will need to be moved to your new location. Perhaps you’ll want your male employees to fulfill more of the heavy-lifting or physical labour tasks. And since most people would prefer to not clean, it is fair to have every employee clean up a room or area within your premises.
Communicate Well With Toronto Movers
When the Toronto commercial movers you hire arrive at your commercial office or business location, be specific and explain how you would like your items to be transported when they arrive at your new location.
An office move does not have to be stressful or time-consuming if you plan well in advance. To make things easier for the commercial or office movers, avoid jamming in too many items into one box, and wrap items made of sharp objects (e.g. glass) in cloth, newspaper, bubble wrap or large garbage bags. When the commercial movers arrive at your new Toronto business location, do a final inspection of all of your items and if everything is okay, tip the movers generously.
